Stewards Resources

Stewards resources and information to prepare and file grievances.

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contractual

 
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national agreement

This Agreement (referred to as the 2011 National Agreement) is entered into by and between the United States Postal Service (hereinafter referred to as the “Employer”) and the National Association of Letter Carriers, AFL-CIO (hereinafter referred to as the “Union”), pursuant to an Arbitration Award issued January 10, 2013. In accordance with the terms of this Award, the Agreement is effective as of the date of the Award unless otherwise provided.

 
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joint contract administration manual (jcam, 2014)

This jointly prepared USPS/NALC Joint Contract Administration Manual (JCAM) supercedes all previous editions. Publication of the JCAM was undertaken in good faith in order to educate the local parties and facilitate the resolution of disputes concerning issues on which the national parties are in agreement.

 
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MATERIALS REFERENCE SYSTEM (MRS) (2014)

The Materials Reference System or MRS is a collection of contract administration materials assembled by the NALC Headquarters’ Contract Administration Unit. It has been designed to assist all NALC representatives who enforce and administer the National Agreement. The MRS should be used as a supplement to the Joint Contract Administration Manual (JCAM) which is authoritative and controlling in the case of any ambiguities or contradictions.

 

LOCAL MEMORANDUMS OF UNDERSTANDING (LMOU)

LMOU's for Canal Winchester, Circleville, Columbus, Delaware, Dublin, Grove City, Groveport, Hilliard, London, Marysville, Mt. Gilead, Pickerington, Plain City, Reynoldsburg, West Jefferson & Westerville

 
 
 

handbooks & manuals

 

M-39 MANAGEMENT OF DELIVERY SERVICES

 

 

 

 
 

M-41 CITY DELIVERY CARRIERS DUTIES AND RESPONSIBILITIES

 

 

 

 

 
 

THE FAMILY AND MEDICAL LEAVE ACT OF 1993; FINAL RULE

 

 

 

 

 
 

INTELLIGENT MAIL DATA ACQUISITION SYSTEM (IMDAS) REGIONAL INTELLIGENT MAIL SERVER (RIMS) USER GUIDE

 

 

 

 
 

grievance essentials

 

ANALYZING THE EMPLOYEE EVERYTHING REPORT

One of the most important tools in the investigation and processing of grievances are the employee’s moves on the time clock, also known as clock rings or swipes. The Postal Service has designed a report, known as the Employee Everything Report which is a complete picture of an employee’s moves on the time clock, showing step-by-step the employee’s badge swipes and corrections for each work day, presenting them in pay week increments.

The Employee Everything Report provides much more than just clock rings. An Employee Everything Report also shows the employee’s Annual, Sick and Leave Without Pay (LWOP) leave balances. It illustrates the total hours an employee has worked in the previous twelve months in order to determine eligibility for Family Medical Leave Act (FMLA) protected leave. The report also records the total hours used for FMLA leave and Sick Leave for Dependent Care (SLDC). 

The Employee Everything Report contains a wealth of information, but to use it effectively, a steward should understand each part. The following pages will provide the keys to understanding this valuable tool.

 
 

GRIEVANCE STARTERS (ZIP FILE, 2012 EDITION)

 
 

DEFENSES TO DISCIPLINE

Job security is the most important employee guarantee in any collective bargaining agreement. Wages, benefits and work rules mean little without contract language to protect the right to stay employed. Discipline is a grave threat to a letter carrier’s job security. so the National agreement restrains management’s disciplinary powers, proclaiming in article 16.1 that the employer may not discipline or discharge an employee unless it can show “just cause.”

NALC spends a significant amount of its resources grieving discipline, arguing that management lacks the required “just cause.” Discipline can accumulate in an employee’s personnel file and lead to discharge, so NALC may grieve to challenge any level of discipline, from a letter of warning to discharge.

An NALC shop steward must research the facts and the contract before constructing an effective discipline grievance. then he or she needs to articulate the correct arguments at the very earliest steps of the grievance procedure. to do these jobs well a shop steward requires deeper and more detailed information than either the National agreement or the Joint Contract Administration Manual (JCAM) provide.

NALC created this guide to help union representatives find that in-depth information and put it to work challenging discipline. the guide summarizes more than 40 years of NALC experience with a comprehensive range of subjects related to discipline. it explains the key principles, contract language, national settlements and arbitration decisions that comprise our own “common law” of just cause and job security.

 
 

8190 (2016, FILLABLE)

USPS-NALC Joint Step A Grievance Form

 
 

REQUEST FOR INFORMATION (rfi)(FILLABLE)

Request for information and documents relative to processing a grievance by Branch 78, NALC

 
 

REQUEST FOR STEWARDS TIME (FILLABLE)

 
 

RFI - ARTICLE 17, REQUEST FOR INFORMATION (COLUMBUS PM SPECIFIC)

 
 

RFI - STEWARDS LETTER FOR FAILURE TO PROVIDE INFORMATION TIMELY

 
 

RFI - ATTENDANCE RELATED

 
 

RFI - ARTICLE 19, IMPROPER ROUTE/COR ADJUSTMENT

 
 

RFI - ARTICLE 1 & 7, CROSSING CRAFTS

 
 

RFI - ARTICLE 8, FORCED OVERTIME

 
 

RFI - ARTICLE 10, LEAVE WITHOUT PAY (LWOP)

 
 

RFI - article 16, MSP Request

 
 

RFi - Article 8, odl equitability request

 
 

rfi - article 16, request for unauthorized overtime

 
 

rfi - article 19 via m39, route inspection request

 
 

statement form (fillable)

 
 

grievance checklist

 
 

mutual time limits extended (fillable)

 
 

resolution (fillable)

 
 

informal a grievance extension

 
 

route inspection grievance starters (2012, zip file)

 
 

CARRIER RELATED

 

nalc guide to route inspections (2012)

 
 

temporary change of schedule (ps 3189)

 
 

request for/or notification of absence (ps 3971)

 
 

Letter carrier's checklist for the 3999 evaluation

 
 

cancel vacation

 
 

discipline removal notice (fillable)

 
 

hold down request form (fillable)

 
 

how to read a pay stub

 
 

nalc fmla forms (05/13)

 
 

nalc route protection handbook

 
 

Letter carrier pay chart (11/15)

 
 

WH-380-E Certification of Health Care Provider for Employee’s Serious Health Condition

 
 

WH-380-F Certification of Health Care Provider for Family Member’s Serious Health Condition